Editorial/Executive Board: It is comprised of the Editor-in-Chiefs, the Managing Editor, Coverage/Copy Editors, Design/Layout Editors, Photography Editors, Computer Operations Editors, Business Managers, Archivist/Records keeper.

The function of the board is to decide, along with the adviser, on all important matters related to the yearbook.
All Editorial Board members work together by consensus to provide the publications program with editorial direction by identifying editorial content and theme. They determine criteria for the review and acceptance of articles and develop guidelines for writers and photographers .
The most important function of the Editorial Board is to ensure the highest standards of quality (WOW!) in the content of the yearbook. Since quality is a high priority for our yearbook readers, one of the duties of the board is to monitor quality by reading and assessing what will be published.
The board will help the adviser devise the syllabus for the course.
The board will, along with the adviser, coordinate the work of the co-curricular and after school yearbook classes.
The board will help devise the needed forms for the yearbook class.
The board will also be in charge of organizing bonding trips, luncheons, birthday parties, in addition to holding a ceremony at the end of the year and distributing awards to the dedicated staffers.

All the members of the Editorial/Executive Board have to give workshops to the class about the sections they are in charge of. They should also assign the preparation of mini-workshops to the staff members they are in charge of. (All these are graded)

I- Editor-in-chiefs: (Joumana Al Rashed & Diego Burgos)
The editor in chief is chosen by the adviser and, along with the adviser and the managing editor, will decide the best use of the talents of the rest of the staff. The editor in chief is responsible for working with the entire staff and for creating a plan to produce a quality yearbook ON DEADLINE. The editor-in-chief should have very good leadership qualities The editor in chief will be personally responsible for the cover, end sheets and all theme pages as well as for working with all section editors to make sure their jobs are getting done and that they are providing leadership to those working for them.  The leader is also responsible for teaching where needed, reading all copy and captions before they are placed on spreads, editing all spreads before they are sent to the printer, reading and correcting all proofs and getting them returned to the printer on deadline.  The editor is responsible for keeping the adviser informed and for asking for help to get the yearbook done well and with staff morale high.

• Oversee the work of all staff members to assure timely completion of work for deadlines
• Assist the adviser in conducting all staff meetings
• Prepare the editor's ladder, with assistance from the adviser and staff:
• Prepare initial ladder at beginning of year
• Monitor, record and update any and all changes made to the ladder during the year
• Prepare final editor's ladder for submission to yearbook company at the end of the year ?
• With assistance from the adviser, prepare deadlines for the entire work year. Additionally, the editor will monitor the progress of the staff in meeting deadlines
• With the advisor, meet regulary with the printer's representative
• Be the official spokesperson of the staff
• Review monthly financial statements
• Inform adviser of any and all staff concerns, problems and / or suggestions
• Collect, review, proofread and approve all pages prior to submission to the adviser and printer
• Review and correct all proofs from printer and then give them to the adviser to approve of them before resending them for printing.
• Coordinate the training of the Staff
• Assist all editors, when necessary, in the able completion of their responsibilities.
• Insures the smooth functioning of all facets of the yearbook activities
• Enforces deadlines and meeting attendance (including after-school)
• Delegates responsibilities and sees that tasks are completed
• Evaluates all section editors and their staffs every other week; advises them when improvement is needed
• Meets regularly with editors
• Takes story ideas, tips and concerns and responds quickly and efficiently
• Provides regular feedback, constructive comments and training for all staff members
• Leads staff by: thinking creatively with story assignments and projects; praising and motivating frequently; criticizing gently and respectfully; guiding by example in writing and managing.

II- Managing Editor: (Dahlia Bouri)

The managing editor, who works directly under the editor in chief, is also chosen by the adviser. S/he handles the jobs assigned by the editor in chief.  The managing editor will help with the theme pages, read all copy and proofs, help with corrections, manage deadlines, work directly with section editors and writers, teach desktop publishing as necessary and help set up design concepts for each section, including style sheets and libraries.  The managing editor may be responsible for photographers or be a liaison with the photo editor to make sure that photography requests are being handled.

The Managing Editor must have a thorough command of the "Yearbook Fundamentals," an ability to supervise students, and a devotion to detail.

Both the editor-in-chief and the managing editor will be Workshop Managers:
Columbia (editing/design), Columbia Yearbook Fundamentals, Adobe InDesign, Adobe Photoshop, Illustrator, Photography, etc.

• Develop copy guidelines in conjunction with the Computer Graphics/ Design Editor
• Prepare and distribute copy style guides for deadlines
• Throughout the year, act as key editor, read all copy before final preparation to be sure that it conforms to copy requirements
• conforms to the Columbia Scholastic Press Association style guide (contains no spelling, grammatical or style errors)
• With adviser and editor-in-chief, proof copy before submissions to publishing company
• With adviser and editor-in-chief, proof copy as it is returned by the publishing company

V- Photography Editors: (Nora & Liane)
The photo editor's job is not to take all of the pictures, but to sure all of the necessary photos are taken. The photo editor makes sure that all assignments are shot and on deadline and supervises printing and/or scanning of all photos.  The photo editor is responsible for teaching photographers and advising them about how to shoot various assignments.  The photo editor must keep an assignment calendar and constantly reminds others about upcoming shoots.  Being imaginative, this individual encourages enterprise shooting and shooting of unassigned happenings that would make good visuals of the year.
- experience with photography and layout preferable, but not required
- seeks photos related to each paper’s topic and citing sources in time for layout design

VI- Business Managers: (Serene & Danny G.)
It is the successful planning and implementation of advertising for ad sales throughout the school, collection of orders and maintenance of a database for ad orders
Ads: budget: from advertisements => to buy a digital camera, a video camera, extra pages in the yearbook, etc.)
Writing letters to businesses, parents, and seniors.
Community service hours.
Managing the passes and cameras.

VII- Computer Operations & CD/Web Page Editors: (Mo & Wissam)
Generally acts as the technical support to the staff regarding computer equipment. Records everything the computers need to function properly and reports to adviser and Mr. Yehya Harb (Computer Engineer). Teaches/ trains, along with the design editors, other staff members to use programs necessary to yearbook production (such as Adobe InDesign, Adobe Illustrator, or Adobe Photoshop 8.0)
Teaches/ trains other staff members to use hardware necessary to yearbook productions (such as Yearbook computers, Printer, Paper scanner, or USB devices)
This person will need to have a grasp of all software programs and will serve as a troubleshooter for any problems that develop with the computers and the printers.  This individual will work closely with the design staff to help them create graphics for their spreads.
+ Is the main editor of Flip Album CD and the yearbook online (if we decide to publish it).

VIII- Archivist/Records keeper: (Leen)
Another very important person is the one who maintains our collection of photos.  This job includes cataloguing the photos so that we can find them as needed.
It also entails the successful organization of topic folders (online) of the photo collection in a manner that makes it easy for staffers to find photos after they arrive. In addition, a personal folder must be maintained for every student and staff member in the school that maintains a collection of candid photos taken.
Responsible for maintaining all of the files related to yearbook as well as keeping track of the pages sent to the company.
Responsible for the Inventory of the contents of room at end of year
Responsible for maintaining the yearbook bulletin board in the senior area
Responsible for obtaining and maintaining a list of names for

• All students
• All faculty
• All coaching staff
• All administrative staff
• All auxiliary personnel- secretaries, custodians, et cetera

• Names of all persons mentioned in yearbook
• Listed in any caption
• Mentioned in any copy
• Quoted
• Names of all advertisers
• List of all topics covered

SECTION EDITORS:

They coordinate the design and implementation of a whole section of the book. These editors are responsible for the development of every aspect of their section.  The sections are student life, organizations/clubs, sports, classes, academics and ads/community.  All editors are responsible for creating design concept, a coverage plan, sidebar and alternative copy plans.  All editors are also responsible for checking the work of those working for them to make sure quality and deadlines are adhered to.  Section editors will be responsible for putting dates work is completed in the deadline folder so that editors in chief/managing editors/adviser can see progress.  Section editors may be responsible for the indexing of their section if there is no index editor.  Section editors will work as part of the leadership team to do whatever is required to get the yearbook done on time and with the quality required.

Lead Articles Editors: (Samantha & Catherine)
The Lead Articles Editor supervises the review of all unsolicited manuscripts for possible publication and assigns the editing of selected articles to members of the Editorial Board. If necessary, the Lead Articles Editor will be responsible for soliciting articles from faculty. More specifically, the Lead Articles Editor:

• Coordinates lead article review and solicitation.
• Oversees the process through which Staff members and Editorial Board members read submitted articles and makes recommendations to the Editor-in-Chief for selection of manuscripts for publication.
• Assigns articles to members of the Editorial Board once a publication commitment is received.
• Works with Editorial Board members during the editing process and establishes deadlines for completion of each article.
• Ensures that each Editorial Board member has prepared each article for publication and has diligently worked to ensure the accuracy and timely publication of the assigned article.
• Discharges the duties of the Editor-in-Chief in the absence of the Editor-in-Chief and the Managing Editor.

The Lead Articles Editor must have the ability to judge the quality of submitted articles to determine if the submission 1) addresses a timely issue; 2) provides a thorough and insightful coverage of that topic; 3) is written in a clear and entertaining manner. Creative pages the lead editor might be in charge of: student life, fashion at school, advice for student/teacher/school growth, diversity, new people, friendship, parents, community

Activities editors: (JJ, Wissam, & Rami)
(pages depicting the non-sports activities, including Art)This person coordinates a very large percentage of the yearbook. He or she must be able to train other students as they work on activity pages and must be able to step in and complete student work if they fall behind schedule. This job requires the early planning of needed topic pages, the assignment of pages to layout staffers including many to yourself, the training of new staffers, and the overseeing of their progress.

Sports editors: (Catherine & Youssef)
Sports editors produce a significant and popular section of the yearbook.  It is a big job to make sure:

collects information from each team,

makes sure that team and action photos are taken

supervises sports reporters and columnists

hires qualified sports reporters

generates and budgets story assignments for campus sports on a daily basis and weekly basis; secures coverage of breaking news sports events

designs sports page

compiles sports wire briefs and stories

works with managing editor and associate editor to coordinate material for special sports sections

encourages enterprising for sports news and features

takes story ideas, tips and concerns and responds quickly and efficiently

coordinates photo coverage with photo editor

requests creation of logos and graphics from design editor as needed

provides regular feedback, constructive comments and training for sports reporters

evaluates and meets with sports reporters every other week

meets with sports instructors regularly

writes sports news, features and investigative reports as needed

creates interesting layout designs.

Leads sports staff by: thinking creatively with story assignments and projects; praising and motivating frequently; criticizing gently and respectfully; guiding by example in writing and managing

(For these reasons it is advisable to run yearbook with multiple co-sports editors. )

Events editors: (Joumana AR)
(local: teacher workshops…, national: Investigations/Marathon…, international: Hurricanes…) + History of ACS

Advertisement editors: (Waseem & Leen)
(Senior Ads & Business Advertisements) The job requires excellent skills with InDesign and Photoshop and fine organizational skills. Works under the business manager.

Senior editors: (Dahlia, Catherine, & Joumana AR)
senior page (+ mail out) / prom / graduation / Senior slide show  / Senior ad mail out / also works under the business manager

ID editors: (Karim, Danny S. & Mojo?)
Identification staff members will write captions for photos, alphabetize all portraits for each class and faculty and compile the index.  They must understand the rules of caption writing and of English usage.

Modules editors: (Nathalie M & Joumana AR)
(surveys, interviews, statistics) needs to manage the co-curricular group

Photographers: (Waseem, Danny S, Mojo, Youssef, Leen, Serene, Nora, Danny G, Wissam, Rami, Catherine, Karim)

• Be responsible for fulfilling other staff member's photography requests
• Be responsible for fulfilling photography requests within the appropriate time constraints
• Maintain a record of all photographs taken, including the notes to go with the photographs. This must be submitted to the adviser at the end of each marking period
• Inform the photo editor if photo supplies (film, batteries) need to be replenished
• Inform the photo editor if the cameras need any attention
• If you know of any school activity that pictures should be taken at, take the initiative and take the pictures
• Follow the journalistic guidelines for photography
• Be responsible for the care and storage of all photo equipment

Design Staff: (Dahlia, Samantha, Danny G, Catherine, Nora)
Members of the design staff will be responsible for developing creative designs for each section of the book.  They need to know design rules and when it is possible to break those rules.  They also need to have a good understanding of how to use typography, color and graphics to enhance the appearance of a yearbook spread.  They will also be expected to know how to scan photographs and to enhance them by using available software programs.

Ad Staff: (Danny S., Wissam, Michael)
Selling advertising and designing the ads are the two main responsibilities of the advertising staff.  They will need to know how to sell the ad and how to use software programs to design the ads.

Layout staff members: (Serene, Rami, Karim, Mojo)
The staff who work on individual pages and take responsibility only for their assignments. In this position you will work under guidance of the activities editor, or the sports editors as well as the other section editors.
Most staffers work on a layout for one or more pages in the ~200 page yearbook. This includes:

• concept development,
• development of FOUR idea layouts for approval by the design editor,
• choice of the final layout design,
• work on the design using Photoshop,
• placement of the final Photoshop graphics into InDesign,
• approval by the editor,
• submission of final files for submission to the publisher.

• joining Yearbook After School Club,
• working on your layout during your free time during the week,
• working after school.

Artists: (Dahlia, Nathalie)
The artists will draw artwork for the book, including creating info graphics.  Artists will need to use software programs that allow them to add graphic touches to their creations.

Modules Staff: (Co-Curricular Group)
Members of this staff will be responsible for creating all the modules in the book (almost one per spreadsheet) and this includes: taking photos, interviewing, creating/designing the modules, conducting surveys, etc.)

CD Staff: (After School Group)
Members of this staff will be responsible for creating a compact disc supplement to the book.  They need to understand video cameras and equipment.  They will be responsible for burning the CD and for shooting footage for the CD.  They will also be responsible for planning the CD’s content, including a virtual tour of the campus and any sound bytes.

All the regular Staff Members have to give mini-workshops (assigned by the section editors) to the class about what they are in charge of. (All these are graded)

Adapted From:
Columbia University's "Yearbook Fundamentals" pages 105-106
http://www.bergen.org/ACADEMY/Bio/YB/yearbookproj.html#jobs
http://www.edzone.net/~almayrbk/job.html
http://www.houstontpc.com/yearbook/job_descriptions.asp
http://lawschool.unm.edu/nmlr/bylaws.htm
http://archives.cjr.org/year/00/1/loeb.asp
http://www.wellesley.edu/Activities/%20homepage/ircj/IRJjobdescrip.doc
http://www.skiff.tcu.edu/StudentPublications/JobDescriptions.html *****